How to Make Pretty Labels in Microsoft Word + FREE Printable

How to Make Pretty Labels in Microsoft Word

In case you missed it, right now I’m offering a FREE PDF to all of my newsletter subscribers with detailed screenshots and instructions on how to create your own adorable printables! If you already subscribe to our newsletter, you should have received this information already, so check your email! If you haven’t subscribed yet, you can do so here! {PDF is sent within an hour of subscribing. :) }

I’m always so jealous of all of you crafty ladies with your Silhouettes and Cricuts. I’ve thought about buying one many-a-time, but just can’t justify the expense {yet ;)}. I’m sure I’ll come up with a good enough reason someday, but until that day, I’ll continue to rely on my old standby, Microsoft Word, for all of my label-making needs. Word is great because it’s super-simple to use, and almost everybody has it, so it’s really easy to email and share projects. I’m sure there are about a million ways to go about creating labels in Microsoft Word, but here is my tried-and-true method:

UPDATE! If you’d rather see a video version of this tutorial, click here! :)

1. Choose your shape.

Beginning with a blank document, click on the “Insert” tab, select “Shapes,” and choose the desired shape for your label. I picked the circle.

Choose Your Shape

2. Adjust your outline and fill settings.

Once you’ve drawn your shape to your desired size {I chose 2.5″ x 2.5″.}, you’ll want to make it look pretty! I usually like to make the outline of my shape a little thicker so that it is well defined when I print it out. To do that, go to the “Format” tab, and under the “Shape Outline” drop down, you will see “Weight.” I chose 3 pt; you can make yours thinner or thicker depending on your preference.

Choose Size and Outline Width

You can also change the color of your outline in the “Shape Outline” drop down. {I picked dark red.} While we’re changing colors, let’s go ahead and change our fill color as well. Right above “Shape Outline,” you’ll see the “Shape Fill” option. You have a few choices here. You can fill your shape with a solid color.

Solid Color Shape Fill

Or you may want to put a design inside your shape. By choosing the “Picture” option from the “Shape Fill” drop down, you can use any picture file on your computer as your shape’s background.

Picture Shape Fill

You can also play with the “Gradient” and “Texture” options until you find the background of your choice.

3. Add a layer, if desired.

I think it always looks nice to add a second layer to your label. You get to have a fun color or pattern in the background, but you also get a clean white surface for your wording. To add a layer, you’ll go through a similar process: choose your shape {“Insert” tab, “Shapes” button}, and size it correctly {I did 2″ x 2″.}…

Add a Second Layer

Then adjust your outline width and outline and fill colors. I went with the 3 pt dark red outline again, and I chose to keep the fill color white, but you could always pick a color.

Second Layer Outline Weight and Color

4. Add your text.

To do this, you’ll want to go to the “Insert” tab and select “Text Box.” Choose the “Draw Text Box” option at the bottom of the drop down menu.

Draw Text Box

Draw your text box over your existing shape. Then, so the text box doesn’t block the beautiful label you’ve made, you’ll want to make it transparent. With the text box selected, go to the “Text Box” tab, and under “Shape Fill” choose “No Fill.” You will also want to choose “No Fill” for the “Shape Outline.”

Make Text Box Transparent

Once your text box is transparent, you’re ready to type. Add your words, and change the size, font, and alignment like you would in a regular Word document. You can also play with color! I used a 36 pt font called “Juice ITC” in dark blue.

Add Your Text

5. “Group” your label.

The last thing I like to do when I get the label the way I want it is to group it together. This allows me to move it around the page as one unit rather than trying to move each piece individually. To use the group feature, hold down the “Ctrl” key and click on each element of your label so they are all selected. {This can get a little tricky. You’ll know your cursor is in the right place to click when it becomes an arrow with a plus sign.}

Select Each Element of Your Label

Next you’ll want to right click on your selection and under “Grouping” choose “Group.”

Group Selection

TA-DA! Your label is now one cohesive unit! You can move it around the page, copy and paste it, change the text, go crazy with it!

Now for all you overachievers out there…

The Bonus Round

Another fun thing to play with is the outline style. I’ll start out with the same white circle with a dark red outline, but instead of using a colored background, I’ll add interest with the second layer.

For the “Shape Outline” of the inner circle, go down to “Dashes.” You will be able to choose dots {as I did}, squares, dashed lines, etc. Just another cute dimension to add to your labels!

Dashes and Dots

Though fancy programs and machines can be really great, it is possible to make pretty labels just using Microsoft Word. In my opinion, it is the simplest program to navigate, and it still gives beautiful, fully-custom results. Just for fun, I’ve included a page of simple printable labels to get you started. Happy Labeling!!

Simple Labels

{Simple Printable Labels}

{Pssssttt… Want to get more organized? I can help! My eBook Simplify: 25+ Printables to Help You Organize Your Life includes tools for organizing your home, your finances, your schedule, and more! Check it out here!}

 Think this post was helpful? Check out How to Create a Bunting Banner in Word {with Clip Art Tips and Tricks}

How to Create a Bunting Banner in Word

How to Create a Monogram in Word

How to Create a Monogram in Microsoft Word

and Create Your Own Graphics in Microsoft Word!

Create Your Own Graphics in Microsoft Word

What is your favorite way to make labels?

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Join today and get a FREE tutorial teaching you how to create your own organizing printables and the option to enroll in the 7 Days to a More Organized Life challenge or the 7 Days to Start a Blog challenge. I'd love to have you in the community!

~Abby =)


  1. says

    Nice tutorial! I think Microsoft Word gets underestimated. It has quite a few image editing tools available to it. I didn’t realize you can fill a shape with a picture! Very nice!

    • says

      Thanks, Kathy! I used Publisher on my old computer and loved it, but when my new computer didn’t have it {and I was too cheap to buy it ;)} I learned to do most of the stuff in Word. Thanks so much for inviting me to your party– I linked up!!

      ~Abby =)

      • Ashley says

        Just curious… how did you make the shape on the top that says How to make pretty labels in microsoft word? I am always looking for new shapes. Is there anyway to download more shapes to word like the one you used?

        • says

          Hi, Ashley! Thank you so much for checking out my blog! That shape is actually from If you go to and choose the “Design” option, you’ll get a blank canvas. Click the “Overlays” button on the left side of the screen. (It is a picture of a butterfly.) About halfway down the Overlays list, choose “Labels.” The shape is the second one from the left in the second row. Draw it the size you want and make it the color you’d like. Then choose “Save.” It will save as a picture file. Then in Word, go to “Insert” then “Picture” and choose “From File.” Pick the file you just saved from PicMonkey and you can add words on top of it, etc. Hope this helps! Have a wonderful week!

          ~Abby =)

  2. says

    Thank you so much for posting about this. I’m always making printables over at and always need to find ways to “jazz” them up. Thank you again.

    I found you from crafty confessions.

    • says

      Just stopped by your blog and the first two things I saw were Bible verses and Harry Potter. I think we’re soul mates!!!!! LOVE! (Also you have the best name ever. 😉 Thank you so much for popping over to my blog from Crafty Confessions!

      ~Abby =)

  3. says

    AGH! How creative! I would love to own a Silhouette one day too, but for now I just use my regular old labelmaker. I blogged about how much I love it last month!

  4. says

    Oh my god I love you!! I need to do stuff like this for work all day long and I didn’t know about the grouping feature!!! I also didn’t know you could fill a shape with a picture!! This is going to save me so much time!! Thank you!

    • says

      Thanks, Shannah! {Gorgeous name, btw!} PowerPoint is a great program, too. I find it’s harder to get images exactly where I want them sometimes, but I LOVE that when you right click you have the option to “Save as Picture.” Use that all the time. Thanks for stopping by the blog!

      ~Abby =)

    • says

      Thanks, Jessi! I didn’t either until I started playing around with it! Now I couldn’t do without it! :) I’m so flattered that you stopped by– thanks for reading!

      ~Abby =)

  5. Heather says

    OMG {screams like a fan girl} this is fantastic. I’ve used shapes for flow charts and such but never thought of making my own labels (der). No more searching the internet for free printables, I’ll just make my own. Thank you, thank you, thank you.

  6. Carly says

    THANK YOU!!! This is amazing and I am so thankful for this! I never thought I had a program to make something cute and personalized like this. The options are endless! Thanks for the easy project!!! You rock.

  7. says

    GREAT tutorial Abby!! I sure love the printable!

    Thanks for sharing this at The DIY Dreamer.. From Dream To Reality! Can’t wait to see what you link up tomorrow evening :)

  8. Jenny says

    Great tutorial. A lot of “duh, how did I not think/know that!” moments when I read it. :) My only question, Where is everyone getting that fun shape you used for the title of this post?

    • says

      That would be It’s a great site for photo editing (and so easy to use!). You have to pay for the “Royal” features, but I just use the free version and it works well for me! Thanks for stopping by the blog, Jenny!

      ~Abby =)

  9. says

    Wow, you have no idea how happy I am that I clicked on Toni’s link to your blog. this tutorial is awesome. I could have used it a month ago as I was killing myself trying to make labels through photoshop for my little man’s bday party. Thank you!

    • says

      Thanks, Colleen! Glad I could help! Just clicked over to your blog and saw your adorable Prince C! I have two little boy C’s myself, one of whom is also four! What a fun age for boys! Thanks so much for reading!

      ~Abby =)

  10. Marianne from Holland says

    This is so much fun, thanks for sharing! Do you print this on paper and laminate the labels?

    • says

      Thanks, Marianne! It depends on the project. When I made labels for my kids’ toy bins, I printed them on card stock and used my laminator. If the label will be more temporary, as with party decor or something like that, the card stock seems to hold up fine by itself. Thanks for reading!

      ~Abby =)

  11. Stacy H says

    I clicked over from A Bowl Full of Lemons and I must say that this is genius! I’m with you and don’t want to fork over any money for those fancy machines! Thank you so much for sharing such a great idea!

  12. Barbara Cameron says

    THANK YOU so much for this. Found you thru A Bowl Full of Lemons. I can’t afford a machine, & am sadly, pretty clueless as to what you can do on a computer. You made this so easy to understand.

  13. Patti Nee says

    Just found this on Pinterest. What a great tutorial. Thank you. I have an older version but was still able to do a quick search and find all of the steps. I will definitely be using this again and again.

    • says

      Lol, thanks Ali! I almost didn’t post it because I thought everyone would say, “Um, everybody knows that already.” So glad I did! 😉 Thanks for stopping by!

      ~Abby =)

  14. says

    Hi Abby,
    Greetings from Sydney Australia!
    I popped over from a bowl full of lemons.
    I showed this tutorial to my boss and she did a happy dance as we need to make easter “specials” labels for our shop. And this is perfect!
    We were wondering where you got the chevron picture/texture from? As she has decided it is eggs-actly what she wants. :)
    Thank you very much,

  15. Robin says

    Hi there! I loved this tutorial and can’t wait to make some labels! Quick question — once you’re ready to print the labels, will the designs automatically line up with the label paper or do you have to do some configuring with the printer settings? I know you can buy certain sizes (I have the round ones in mind, specifically)… so as long as it matches up in inches on Word, it will print out correctly? THANKS :)

    • says

      Hi, Robin! There are two ways you could do it. You could print them out on card stock, cut them out, and use tape. Or if you want to use the label paper, I would recommend downloading a blank label template from the company’s website and using that as your guide when you make your shapes. I’ve used the templates at a bunch of times, and they are simple to download and use. Hope this helps!

      ~Abby =)

  16. Kristi says

    I just started with the organizing and labeling and THANK YOU! This is exactly what I was looking for…I didn’t think it would be so complicated to find those beautiful labels online and save, customize, print etc. Now my creativity can do it’s thing! You have no idea how much you’ve helped me…the step by step directions are awesome :)

  17. says

    Abby, Thank you so much for creating this tutorial! It was so easy to follow. I have a Mac so I had to find a few things on my own but the end result is the same. Thanks again!

    • says

      You are most welcome, Jennifer! I’m glad you could play around with it and figure it out on the Mac. I’m not cool enough for one of those yet, lol. Hope you’re having a great weekend!

      ~Abby =)

  18. Wendy says

    I found you through Pinterest. This is awesome! I have been using my circle cutter and stickers to get this same look for the tops of jars. This is so much easier and faster. Great way to make little cards to go along with gifts! Can’t wait to play with it some more.

  19. Charise says

    In the first photo of this
    Post there is a red shape that has the words “how to make pretty labels” inside it. Where do you get that shape? Can you get it on word somewhere? I have used word a lot for labels but I’d really like to find that shape. Thanks in advance!!!

    • says

      Hi, Charise! That shape is actually from, which is a photo-editing site. It is fantastic! I use it for almost all my title pictures on the blog. Hope that helps! Thanks for stopping by the blog!

      ~Abby =)

  20. adobs says

    Just wanted to give an extra helpful hint. I use Microsoft Word for Mac and instead of using the ctrl button and clicking each individual object, you can push and hold ctrl then push and hold a, and it will select all objects on the page. You can then ‘group’ all the objects together without having to worry about missing one! Hope this helps!! :)

      • Dawn Cusack says

        First, what a great tutorial. And here is extra tip for windows word to make grouping easier. (I just discovered today while using your tutorial) Click on selection pane (located on the drawing tools ribbon), and a box will open up that lists all the text boxes, shapes, etc on the page. Select the ones you want and then right click and hit group.

        I see some great labels in my Girl Scouts future.
        Thank you.

        • says

          Ooh that is a great tip! I’m wondering if you have a newer version of Word than me because I don’t have a selection pane option, but when I upgrade, I will definitely be using that fun little trick! Thanks so much for sharing, Dawn! Happy labeling!

          ~Abby =)

    • Nicole says

      I’ve read ALL the comments through this one looking to see if someone had shared that tip yet!!! You beat ,e to it- I LOVE the hot keys on Word!

  21. Kay says

    Love the tutorial. I’m here from Pinterest.
    I was wondering about the red shape at the top of the page too (I saw your answer about picmonkey- thanks!) so when I couldn’t find that shape in Word I played around with the “double brackets” shape. I put two on the page making sure they were the same size by getting the first one the size I wanted, then doing a copy/paste so the second was identical, then I just turned the second one onto its side and lined up the corners. It’s not 100% exactly the same as the red one, but it’s pretty close. Once it’s filled in with color it looks great.
    I think I’ll be adding this trick to my post-it notes when I print on them to make labels so they are cute, easy, CHEAP & practical. So that will make them PERFECT!
    Thank you!!

  22. Eboney McKinney says

    I’m a public school teacher and after 5 years of the same theme, I wanted to change it and didn’t want to spend the amount of money I did the first time! So I have been all over Pinterest looking for cheap, cute ideas. Pinned this weeks ago and SO thrilled, going to work on my new labels today!

    • says

      Yay! So glad I could help! I’m a former teacher too…I learned all of my tricks in Word from making handouts! :) Have fun making your labels!

      ~Abby =)

  23. Sheryl says

    Thanks so much for the tutorial just found you on Pinterest! I enjoyed making labels, but making multiples of a design was quite a hassle. Now, thanks to you i know that I was missing the “grouping” step. Can’t wait to get started, thanks again~

  24. Bettina says

    Thank you for posting this. I’ve done this so many times on a document but I didn’t even think of making labels. I’m going to be busy during this summer break!

    • says

      Have fun label-making, Bettina! I actually figured out a lot of the Word stuff when I was teaching and making handouts all the time. I have so much respect for you teachers–it’s a tough {in a good way} gig! Enjoy your summer!

      ~Abby =)

  25. Felicia Love says

    I have one question….I have followed your directions step-by-step, but can’t get the pattern to be thick like yours. Mine are small and fine. What can I do to change this? I can’t wait to start using this in my classroom!! No more envy over cute labels…I can do them too!!

  26. Cassaundra says

    OMGoodness!! The grouping trick has just changed my life! I am so tired of accidentally moving text box’s and this has put an end to it!!! I made a bunting banner from your tutorial yesterday and now I am making some labels. Thank you SO MUCH for your tips! :)

  27. Lee Long says

    Hey! I am a teacher who has been following Pinterest for a while…I look at all the labels and such teachers use to jazz up their room. This morning I started thinking, there has got to be an easy way to do this. Started piddling, then found this blog. I am so pumped that you shared this and how easy this is. Can wait to start! Thanks!

    • says

      Thanks so much, Lee! I actually learned the ins and outs of Word while I was a teacher and started fiddling around with stuff to make worksheets! I have so much respect for those of you who teach and do it so well! Thank you for popping over to my blog. Have fun labeling!

      ~Abby =)

  28. Sadie says

    Hi Abby,
    What is the trick to perfectly center your inner circle in the outer circle? Do you just eyeball it? I can’t seem to get it to look right.
    I’m super excited about this even though they aren’t perfect, I’m making all sorts of labels for my daughters first birthday. :)

    • says

      Hi Sadie! When I am grouping the images together, I hold down “Ctrl” and click each image and when I do I can see if the little boxes that appear when I select an image are lined up. If they’re off a little bit, I unclick one and move the other one around and then check it again until the boxes are aligned. I’m sure your daughter’s birthday is going to be super cute! Have a wonderful weekend!

      ~Abby =)

  29. says

    Hi! I love these tips! and really want to try it out…but
    What version of Word do you have?
    When I click insert, there’s no “shapes” option??

    • says

      Hi Sandi! I am using Word 2007 and I have a PC. If you let me know what version you have, I can try to figure out how to access the shapes feature. Or if you search for “insert shapes” in the help screen (which can be found by pressing F1), it can probably direct you too. Have a great week!

      ~Abby =)

  30. Ronda says

    Thank you so much for this tutorial! I would love to learn how to do printables and just don’t know where to start. This was a big help to me.

  31. says

    I’ve been wanting to know how to do this for a while. So glad I took the time to find it. Your tutorial is super easy! Thank you!

  32. Elizabeth says

    This is simply amazing….I’m a school teacher who loves to bring an at-home comfort to my students so I’m always looking for cuteness but it gets expensive..thank you!!! I love the red parenthesis label and read one of your readers tips any other simpler way of creating that parenthesis Label??;)

    • says

      Thanks, Elizabeth! I used to teach, too, and have so much respect for teachers–it’s a tough job! The red parenthesis label is actually an “overlay” from, a photo editing site. If you go to the site and choose “Edit a Photo,” select a photo to edit, then choose the “Overlays” option on the left side of the screen (it’s a picture of a heart and two callouts), you will see it under the “Labels” section. It’s the second one from the left in the second row. Hope this helps!

      ~Abby =)

  33. Lorri Vaccaro says

    Thank you for this easy to follow tutorial. I always wondered how people made these. I pinned this. On this ago but now that summer is here I had the time to follow. Question though….when I layer and the. Add text box like instructions say and then group the new layered (no fill shape) disappears so it is the shape with picture and then the text. So the text is on to of the picture. I’m thinking you have to arrange front to back etc but never get that right and no matter how I change it it doesn’t make a difference, any suggestions?


    • says

      Thanks, Lorri! Without seeing your project, it’s hard to know exactly what’s happening. I’ve had something similar to what you’ve described happen when I haven’t selected all of my layers. The layer I forgot to select moves to the back. So maybe double check that you’re selecting everything. Hope this helps!

      ~Abby =)

  34. Lindsay says

    I’m so glad that I found this!! I too am a teacher and I have been wanting to make new labels. I had no idea how easy it was to do! One question! How did you get your zigzag lines to be so thick? I have been playing around for awhile and I can’t figure it out! I’m a bit obsessed with chevron! Thank you!

  35. Jolynn says

    Thank you so much for the tutorial. I’ve been all over the web looking for ideas for a label for a church project…needs to be FREE, of course. Thank you for simplifying it for me. Now I just need to try to do it!

  36. says

    Thank you so much for this tutorial. I have been looking for something to help me make a calendar and I found a great printable but it only includes 5 days of the week. This is so awesome because now I can make my own. Thank You Thank You Thank You!

  37. Chailey says

    what do you suggest for cutting them out? That’s my biggest problem, like having to cut out a perfect circle. Do you have any tricks or tips for that?

    • says

      Hi, Chailey! I usually just cut mine out with scissors. I find that if I make my border a little thicker, it’s not as noticeable if my circle isn’t perfect. You could also try a punch. (Search “circle punch” on amazon or other sales site in the size you’re looking for.) One other thing you could do would just be to pick a more angular shape. Squares and hexagons still look nice, but the straight lines and angles are more forgiving. Hope this helps!

      ~Abby =)

  38. Julie says

    THANK YOU FOR SHARING!! I have been trying to create my own bottle cap images and some tut’s I seen on you tube are confusing and make me wonder “Hmmm, did they really upload this with out editing or at least stop to look at the video will look like”?? lol, I love that you are detailed and give great tips.

    • says

      Yay!! I’m so glad I could help, Julie! I haven’t attempted a video tutorial yet, but if I do, I’ll make sure to edit it well before posting! 😉 Hope you have a wonderful weekend!

      ~Abby =)

  39. Amber MacNeil says

    THANK YOU SO MUCH!!! <3 Now I can create instead of surfing the net for printables that match my style. Like a previous poster. I also am just starting to get organized and this tutorial is going to help me so much! :-) Have a wonderful week!!

  40. rina says

    hi abby! came across your blog! managed to make a few pretty labels for a fren’s birthday! didn’t know microsoft word can make wonders.. thanks a bunch! :)

  41. says

    Searching for how to’s and came across this post — so thankful I did! Thank you so much for sharing your knowledge– Your generosity is truly appreciated!! :) I opened up Word and walked through your instructions without difficulty and made some very pretty things — I feel oh-so-accomplished! Thanks again!

  42. Robyn B says

    OH MY GOD! The Group step just changed my life!! haha I never knew you could do that! I have use Pages on my Mac at home and Microsoft Word on my work computer and I was able to easily figure it out on both! Thank you, thank you, thank you!

  43. says

    I love these! (I just did a chevron monogram! How easy!!) And all of these years I have been using the fancy programs, ie illustrator, indesign, etc. but had NO idea good ol word could do this. I always import my images for stuff like this.
    I always, always have a problem getting my round labels to match up within the circle gridlines even though I download that particular template. For instance if I had a border, it’s always off. How do you do it?

    • says

      I hear ya on that one. The templates are difficult. A lot of times I just print mine on cardstock and cut them out by hand or use a punch if I have one big enough. If I use a template, I’ll print a “fast draft” on regular paper first, then hold it up to the light with the template behind it to see if I need to nudge the labels one way or another. (Very scientific, I know! 😉 Thanks so much for stopping by, Duffy! Hope you’re having a wonderful day!

      ~Abby =)

  44. Tammy Stanfield says

    I have enjoyed your tutorial for making pretty labels it was very easy to follow. I work in the office of an elementary school and to spruce up the office I’ve been placing labels on everything. The teachers have noticed and want to know how they can make labels for their classrooms. I’ve told them about your blog and they are excited to get started. Thank you for sharing.

  45. Lisa says

    This is such an amazing idea! Thank you soooo much! I was contemplating about paying for it to get done, but now I can do it on my own!

  46. Leslie says

    Abbey, thank you for this easy to understand and well designed guide…I learned some helpful things that I didn’t know. Also, you have created a very appealling site…I’ll have to stop back later. I may have missed it but:
    1) How do you print/cut the round labels as peel and stick?
    2) I’d like to use these tips for peel and stick labels for spices, jars etc using Avery (8160), any tips? Centering is my challenge!!!

    • says

      Thank you, Leslie! It can be hard to get them perfectly centered. If you go to, you can download a template for the stickers you have. (Type 8160 in the search box.) Once you download it, you will see guides that help line everything up. I usually print mine out on scrap paper first and hold it up to the light with the labels behind it to see if it matches up or if I need to make adjustments. Hope this helps!

      ~Abby =)

  47. Jodi says

    Hi Abby – I just found your site today and have already gotten busy making tags for my son’s upcoming 4th birthday! I have spent a fortune purchasing products like these, so to be able to use my own creativity to make them is life-changing!! Just one question, when using a pattern to fill a shape is there a way to make the pattern bolder? I love the chevron you used here but the one in Word is pretty thin, as are the stripes, etc.

    Thanks again!

    • says

      Yay! Hope you’re having fun making the tags! As far as filling the shape, I would do a google image search for the type of pattern you want (blue polka dots or green stripes, for example) then find one that is the thickness you want, save it as a picture, and use that as your “Shape Fill.” Does that make sense? I made my chevron background in Photoshop Elements, and I’ll email you that one in case that’s what you’re looking for. Let me know if you have questions. I’m happy to help!

      ~Abby =)

  48. enza v. says

    Hi thanks so much for your label tutorial….I was able to do everything except the last step – grouping….for some reason i’m not able to group the text box…can you tell me what i’m doing wrong…when I click on the box all corners light up and then I press the ctrl bottom but nothing happens. the text box is not fixed it moves around….I would appreciate your help thanks so much…Enza

    • says

      Hi, Enza! That happens to me when I’m working in a .docx document rather than a .doc document. Try doing “Save As” and choose “Word 97-2003 Document” (some versions say -2004 I think). Once it’s saved that way, you should be able to group them. Hope this helps!

      ~Abby =)

  49. nicole says

    excellent tutorial! I made labels for my sister-in-law’s baby shower favors; they came out great! thank-you so much for sharing!!

  50. Michelle says

    I was really hoping that you had explained how to make the blue “flour” one that is shown in your first photo. As in how to make a square with the corners rounded like that.

  51. Michelle says

    Opps – forget that last comment! I am blind and did not see that it is a shape there. I have looked for it sooooo many times! lol

  52. Jeannine says

    Thank you so much! We are moving to a new house next month and I ma looking forward to using your tutorial to make labels for the kids bins in their new toy room as well as my new kitchen (which is 3 times bigger than my current one!).
    Thanks from an obsessive organizer :)

  53. says

    Thank you so much for this tutorial. This just comes right in time. I was about to hire someone to do the labels for my business but then I stumbled upon this. I will link this to my next blog post as well.

    • says

      Thank you so much, Virginia! You are so sweet! I should put the answer to this in the post because people ask all the time! I actually used to put that graphic over my title photo. If you go to the site, choose “Edit a picture.” Open any picture and click the “Overlays” button. (It is a picture of a butterfly.) About halfway down the Overlays list, choose “Labels.” The shape is the second one from the left in the second row. Hope this helps! Happy labeling!

      ~Abby =)

  54. Alicia D says

    How do you get that red shape that says “How to make pretty labels in Microsoft word”? I can’t seem to find it in the shapes….Thanks.

    • says

      I should put the answer to this in the post because people ask all the time! I actually used to put that graphic over my title photo. If you go to the site, choose “Edit a picture.” Open any picture and click the “Overlays” button. (It is a picture of a butterfly.) About halfway down the Overlays list, choose “Labels.” The shape is the second one from the left in the second row. Hope this helps! Happy labeling!

      ~Abby =)

    • says

      That is so odd! I’ve never had a problem with that step before. What kind of computer do you have and what version of Word? Here’s one other way to try grouping: Under the ‘HOME’ tab, way over to the right choose ‘select,’ then ‘select object,’ then using your mouse drag the dashed line around all the objects you want to group. Then “group” them. I wish I could see your screen to help troubleshoot better! It’s so hard trying to figure it out from afar! Hope you have a wonderful weekend!

      ~Abby =)

  55. says

    Really helpful and clear. My question is do you know a way you can do the same, ie take a pattern from a picture and fill a letter ? So if I want to do a logo for DoinDubai, can I use something like that to fill the d letter maybe ?

    Many thanks Monica

  56. says

    Such a great tutorial! Thanks for sharing! I have always wanted to make my own fun party invitations, but did not want to invest the time or money with something like Photoshop or Illustrator – such a happy medium :) I linked to your tutorial in my most recent post on to share the love. Thanks again!

  57. Lori says

    Thank you so much for all the information. I am having trouble making the red sticker. I went to the website you provided, upload a picture and found the sticker, but I do not know how to get the sticker to Word.

    • says

      Hi Lori! Are you referring to the one in picmonkey? Some of the options have changed since I answered the above comments. If you choose the “Design” option at, you’ll get a blank canvas. Select the overlay as you did before and make it the color you’d like. Then choose “Save.” It will save as a picture file. Then in Word, go to “Insert” then “Picture” and choose “From File.” Pick the file you just saved from picmonkey and you can add words on top of it, etc. If this isn’t what you meant at all, let me know and I’ll try to answer your other question! Hope you have a wonderful weekend!

      ~Abby =)

  58. Pat L says

    Ok may be a dumb question but I have no clue about labels.After you have a design what next?Do you buy sticky back paper to print them on?I have some free labels i have saved but don’t know what to buy to print them on.I have a inject printer.So how do you get a sticky backed label?

    • says

      Hi, Pat! It’s not dumb at all! I’ve done lots of different things. I’ve printed my labels on white card stock and attached them with tape. I have printed on white card stock, laminated them, and then used a velcro dot to attach to something. If you’re wanting to use the labels that come with a sticky back, you can download a template from, and it will give you guides to show you where you need to put your design for it to print on the labels. (Look at your package of labels; it will have a number on it. Type that number into the search box at or the site of the company that makes your labels, and the template should come up for you.) I hope this helps! Have a wonderful week!

      ~Abby =)

  59. Lisa says

    Thank you so much!! I spent hours trying to figure out how to make Valentine labels and could not figure it out. You saved the day!

  60. says

    Hi, Thanks a lot for this tutorial, and for sharing this, it really help me with my son’s birthday party.
    I never take full advantage of Microsoft word and I really should.
    I found you in Pinterest and I will to follow you
    Have a nice day!!! :-)

  61. says

    Hi, thanks again for sharing it!! How can you do the form label in fucsia color for “How to Make Pretty Labels in Microsoft Word”, I love that form!!!! Thanks in advance!!! Regards

    • says

      Hi, Monica! Thank you so much for checking out my blog! That shape is actually from If you go to and choose the “Design” option, you’ll get a blank canvas. Click the “Overlays” button on the left side of the screen. (It is a picture of a butterfly.) About halfway down the Overlays list, choose “Labels.” The shape is the second one from the left in the second row. Draw it the size you want and make it the color you’d like. Then choose “Save.” It will save as a picture file. Then in Word, go to “Insert” then “Picture” and choose “From File.” Pick the file you just saved from PicMonkey and you can add words on top of it, etc. Hope this helps! Have a wonderful week!

      ~Abby =)

      • says

        Wow, thanks a lot for your help, sure that help a lot!!!! You are a genius so generous for sharing this tips 😉 Have a terrific week!!!
        :-) (sorry because my english it is not so good, I’m write you from Uruguay-South America) :-)

  62. katie says

    thank you thank you thank you for taking the time to write this for label/computer/microsoft word dummies like myself lol. I spent an hour yesterday trying to find free templates/make my own/etc and stumbled across this. Really appreciate the step by step instructions and screen shots! thanks again.

  63. Clarice says

    I was panicking when given a simple task of designing labels at work and YOU SAVED ME LIFE. Thank you so much for your thorough and clear walk through! THANK YOU!!!!!!

    • says

      Thank you, Tina! I don’t know much about “Pages” at all, but if it has the “Shapes” option and “Text Box” option, I’m sure you could do something similar. Hope you have a wonderful week!

      ~Abby =)

  64. Fiona says

    This was amazing and so helpful! I love planning parties and always try to use fun food titles at them…and being able to make them like this is wonderful. Thank you very much for your tutorial!

    Question: when I attempt to group my label is sometimes eliminates my “second circle” and text…any thoughts?

    Just love being able to do these AND add pictures that are easily downloaded. Thanks!

  65. Fiona says

    Hi there!
    Great website and thank you for posting! Amazing I can do these things in Word! :)

    Any tips on how to make grouping work? I find that when I click on it, it eliminates my “inner” text box. Thank you!

    • says

      Thanks so much, Fiona! I apologize for the delay in my reply! It’s hard to know for sure without seeing your computer, but when I’ve had one of my layers disappear before, it has been because I haven’t selected them all. If you’re having trouble getting them all when you click individually, try this: Under the ‘HOME’ tab, way over to the right choose ‘select,’ then ‘select object,’ then using your mouse drag the dashed line around all the objects you want to group. Then ‘group’ them. That’s easier sometimes. Hope this helps!

      ~Abby =)

  66. Myriam says

    Merci beaucoup, très bien expliqué, j’ai pu immédiatement faire mes étiquettes pour ma classe! Ça va être beau!

  67. April W says

    Thank you so much for this tutorial It was amazing. I made some cupcake picks for my daughters upcoming graduation.

    • says

      Yay! I’m so glad it was helpful! Congrats on your daughter’s graduation– so exciting! Hope you’re having a wonderful weekend– Happy Mother’s Day!

      ~Abby =)

  68. Alma says

    I keep seeing these super cute shapes you’re using as labels…like the one above where it says “how to make pretty labels in microsoft word” I’m super eager to know how you make those shapes! I’ve been trying and trying with now luck :(

    • says

      Hi, Alma! That shape is actually from If you go to and choose the “Design” option, you’ll get a blank canvas. Click the “Overlays” button on the left side of the screen. (It is a picture of a butterfly.) About halfway down the Overlays list, choose “Labels.” The shape is the second one from the left in the second row. Draw it the size you want and make it the color you’d like. Then choose “Save.” It will save as a picture file. Then in Word, go to “Insert” then “Picture” and choose “From File.” Pick the file you just saved from PicMonkey and you can add words on top of it, etc. Hope this helps!

      ~Abby =)

  69. Brittany says

    I was looking for making labels for my moms classroom. I search for a good half hour and i found this tutorial and I am glad I did now i am going to make labels for my graduation party, my art studio and my room. Thank you

  70. says

    Hi Abby,
    Thanks for saving me a ton of money. I was on the computer for the past two days looking for a company to generate labels for my bath and body line. Your presentation is on point. I am now able to generate my professional looking labels without breaking the bank.
    Thanks a million,

    • says

      Hi, Mary! I would do a Google image search for Spiderman and find a picture that you like, then follow the tutorial and integrate the Spiderman picture. Good luck with the party planning!

      ~Abby =)

  71. Leslie says

    I have to say a HUUUUGE thank you to you for this tutorial! I pinned this some time ago knowing it would be helpful for me in the future. I am hosting a bridal shower for my soon to be sister-in-law and just made the most perfect printables because of your post. So thank you!

  72. says

    Life saver! Thank you so much for sharing your knowledge. I wanted to recreate labels for my classroom and create some for my new blog, and stumbled upon your post via Pinterest. Keep up the fabulous work!

    • says

      Yay! So glad they are helpful! I actually learned to do this stuff when I was making things for my classroom, so I’m always happy when they work for teachers! :)

      ~Abby =)

  73. Gina says

    Thanks for the step by step label making tutorial!
    After you create the label, do you print it on some kind of sticker paper?
    Also, how do you make your labels with the special tape you have?

  74. Aver says

    Hello Abby,

    Thank you so much for the helpful information about creating labels in Word. I had no idea so many options existed; I attempted to create my own label with the shapes field, and I decided to check the internet for tips, and I found your blog page. Your instructions and pictures make it easy to create labels, and I prefer this method because I am able to change all parts of my label whenever I want to.

    Keep up the good work, and thank you for sharing.


  75. Tyler says

    Thank you so much for these great tutorials! I have a question… How do you make the double brace label like the one in your picture labeled “How to Make Pretty Labels”??

    • says

      Hi, Tyler! That shape is actually from If you go to and choose the “Design” option, you’ll get a blank canvas. Click the “Overlays” button on the left side of the screen. (It is a picture of a butterfly.) About halfway down the Overlays list, choose “Labels.” The shape is the second one from the left in the second row. Draw it the size you want and make it the color you’d like. Then choose “Save.” It will save as a picture file. Then in Word, go to “Insert” then “Picture” and choose “From File.” Pick the file you just saved from PicMonkey and you can add words on top of it, etc. Hope this helps!

      ~Abby =)

  76. Nallely says

    Hi Abby,

    I’m new to the diy and I love your ideas, thank you so much for sharing them. Can you tell me where I an bet the black and white zig-zag type of design you have inserted inside of the circle from and how or where to get them?



    • says

      Hi, Nallely! Just do a Google image for “black and white chevron,” right click the one you like and save it as a picture, then choose your saved file when you’re picking the background. I hope this makes sense!

      ~Abby =)

  77. erika says

    HI I just subscribed! WOW this was JUST what I was looking for! Quick question as I’m sure you’ve been bombarded, Is there any way when filling in the shape with an actual picture, to easily adapt the size of the picture inside the shape? For example….I found a picture of a piece of lace. I want the lace pattern to fill up the shape, and not just show the piece of lace. Does that make sense?!

    • says

      Hi, Erika! It’s hard to know exactly without being able to see your computer, but the easiest thing to do would probably be to do a Google image search for “lace background,” choose one you like and save it as a picture, then choose that picture to fill your shape. If you’re set on the lace in the picture you already have, crop it down so just the lace is showing, and then save it as a picture. (If you’re on a Mac, you can just right click and save as picture. If you’r on a PC, you can crop it down in Word, copy and paste it into a PowerPoint file, then right click and save as picture.) If it’s just the lace showing on the file you’ve chosen, it should fill up the whole shape. I hope this helps!

      ~Abby =)

      • erika says

        Thanks for the reply! Ok so when I did fill in the shape the actual piece of lace shows up just like the picture but so does the white background it was photographed on….I’m trying to get the lace to fill up the whole shape, like a pattern. So what I would need to do, would be to enlarge or ‘zoom in’ on the picture inside the shape I’ve made to fill in the whole shape. Does that make sense? Would that be a more complex issue that only photoshop or something could handle? I’m not sure if I’m making sense lol! But thanks again for this tutorial it’s really awesome!

  78. Brandi says

    Oh, my Word! I’ve been a humongous Word supporter since the day many years ago when I realized I could actually accomplish more quickly with Word than I could with Publisher. I create stuff every single day, I think! But this… your post has brought me to a whole new level of awesome. THANKS SO MUCH!!

  79. Karla says

    Thanks so much Abby! This is wonderful. I’m loving your blog. I do have a question though. When placing the smaller (blank) circle on top of the other one, what’s the best way to make sure the circle gets placed exactly in the center? I’m using a Mac and I’m having a hard time getting it aligned just right.

    • says

      Great question, Karla! You will want to select both circles (hold down the command key and click on each one), then go to the Format tab. Toward the right side of your screen, you’ll see a drop down that says “Align.” Click “Align Center” and “Align Middle” and they should be perfect! Hope this helps!

      ~Abby =)

  80. Caleb says

    Hey, Thanks for all the great info. I am using it to make a newsletter for my students. I teach elementary PE. I was going to add that an easier way to select a group of objects may be to click and drag the mouse so that you make a box around the objects. As long as all the objects you want selected are completely inside the box it will select them all at onece. If you only get part of an object in the box it won’t be selected so you can still do this selection even if you have objects nearby.

  81. says

    Hi Abby, Thank you so much for this tutorial, and all the links to your other Word tutorials! This is going to help me so much with some of the stuff I want to do for my blog! Also, I just subscribed to your newsletter; I can’t wait to start reading all your new posts!
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  82. Becky says

    Thank you so much for this tutorial. I’ve been trying to make so many different ornaments and things with my little kiddos photos and have had the worst time finding a tutorial until now. You’ve saved me so much headache…how did I not notice the “picture” option before? :-) Just in time for Christmas…their grandparents and I thank you!

  83. nell ann says

    I found this on pinterest, like most good things in my life, and tried this morning. I made some super cute labels for a recipe swap I’m hosting in a few weeks…and I can hardly believe it. I am generally so technologically challenged and have a hard time picking things up but I did! And now I’m wandering through my house looking for things to label. Because now I’m awesome. At label creating. Thanks to you!!!

  84. samiam says

    I just wanted to thank you for your blog.

    I was looking for less expesive ways to do Christmas this year and I found out how to make labels for my homemade gifts. Thank you so much!

    I am going to explore your blog now and see if there is anything else nifty I could use.

    Merry Christmas!

  85. Kim says


    Thank you for your amazing passion and hard work. You have inspired me to start my on blog with the focus on teaching resources and classroom organizing to start. I bought your new blogger book and am all most done. It has been so helpful. My goal is to have it up and running by the end of February. Thank you!

  86. Heather says

    Thank you for this! Actually, I have a cricut but don’t use it all that much. Probably haven’t touched it for a year now. So please don’t feel like you’re missing out on much. Making something in Word and handcutting is so much quicker when making only one or two of something, especially since I only have a couple of cartridges. Not only is the unit expensive, but I can’t find it in me to keep buying more cartridges with only a couple shapes included that I need. It’s quite frustrating. I’d say, save your money and stick with Word!

  87. Seema says

    Thank you for this AMAZING tutorial!!!! I can’t believe I can FINALLY do this stuff on my own! Thanks so much for your time and effort!! Awesome blog! :)

  88. says

    trying to group and doesn’t allow me to. I hold the control key down and point and only get arrow at the out corners of box. I click and then right click and doesn’t give me the grouping option.

  89. says

    I really love your blog! You have a easy way of explaining things that is so nice. I have a question that I was hoping you could help me with. I want to make a circle label. But I also want to wrap some text around the inside edge of the circle. How do I do that? Any help would be greatly appreciated. Thanks so much,
    Bonnie Russell

  90. Georgina says

    Please help ! I have followed your directions to a T — watched your video over and over …. read the instructions repeatedly but I cannot seem to group my images together. I have tried holding down the Control key on my laptop … also the Shift key and no key at all … just staying on the format page. Nothing seems to work. Can you please help. Many thanks

  91. Cynthia says

    The tutuorial was very helpful, however I am trying to “group” my label and for some reason I am having difficulty. I use a mac, I am doing what you said but when I got to “grouping” the “group” button is not highlighted therefore not allowing me to group. Is the process different for mac?
    Thanks, Cynthia

  92. irene says

    Thank you so much for your tutorial. I have went thru so many different ones and could not figure out how to do it since I’m using the 2013 version but your tutorial was so easy to follow. You’re a lifesaver!! Thanks again so much :)

  93. Christy says

    Thanks so much for this tutorial! I was going to pay someone money to create cute labels for a birthday party I am hosting, but when I saw your post I realized I could just make them myself!


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