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Party Planning: Organized! (with FREE Printables)

Organize your party planning with these pretty and free printables! There are two cute printable designs to choose from so you can plan the perfect event!

Free Party Planning Printable, Get Organized for Your Next Event

Summer seems to be party planning season around here. The warmer weather coupled with a whole host of birthdays, holidays, and other events creates the perfect excuse to have people over, whether it’s just a few family members or a huge blowout with friends!

I’ve found that no matter how big or small the get together, it’s always easier to pull off a party when you’re organized.

Free Party Planning Printable

I am a list maker. I make lists about what lists I have to make. (True story. 😉 ) But I also have a bad habit of writing lists or partial lists, then losing track of them or having parts of lists in different places. So to prevent that from happening in the future, I decided to get it together and keep track of everything in one place.

Enter, the “Event Information” super-duper fantastic party planning printable! I finally got smart and put all the info I needed on one page, and I’m sharing it with YOU so you can have the most organized little (or big) event in town too!

Free Party Planning Printable to Organize Your Event Information

Click here to download the aqua party planning printable!

[Psssttt… You can see all 50+ free printables that we offer on the blog in our library of free organizing printables!]

This printable makes it easy to keep track of items you need to buy, people you need to contact, and where you purchased items just in case you need to go back and get more.

Organize Your Event Information with This Pretty Party Planning Printable

I love that I can keep it in my purse and pull it out when I am out shopping to check and see if there is anything I need to grab. I can also jot down notes to follow up on later so I didn’t forget any of my “brilliant” ideas. 😉

Since it’s summer and summer means there are a bunch of particularly patriotic events happening, I couldn’t resist making a cute red, white, and blue version of the printable too! (You could say it’s a particularly patriotic pretty party planning printable… that’s a lot of Ps! 🙂 )

Patriotic Party Planning Printable for Organizing Event Information

Click here to download the red, white, and blue party planning printable!

There’s room for everything! It’s important to be able to access all of the party info–from food and decorations to vendor names and numbers. I also love crossing things off as I completed them. (I may have even added some things to my list just so I could cross them off… )

Red, White, and Blue Party Planning Printable; Organize the Event Information for Your Next Party

I always enjoy the planning process when we have a party, and being organized definitely helps. I hope these pretty printables help you keep your next event organized as well!

[Planning some house projects this summer? Be sure to grab our summer project planning printables too!]

And visit our free printable library or get super easy access to all of our printables in one place by signing up to be one of our VIPs by clicking on the button below!

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Do you have any tips for staying organized while planning a party?

55 Comments

  1. Our baby girl’s birthday party is coming up and I have list EVERYWHERE! Thanks for the printable. It will help put all my to do’s in one place. 😉

    Hope your sweet boy has a great party!
    Ashley @ 3littlegreenwoods

    1. abbylawson says:

      Thanks so much, Ashley! Knowing your talents, I’m sure your daughters party will be adorable! Happy planning!

      ~Abby =)

  2. I’m a “lists” gal too! My mind can’t grasp all the things to do without them!! LOL!! Love the printable! Have a wonderful birthday party!!~~Ang

    1. abbylawson says:

      Hooray for lists! I swear they’re like my therapy. 🙂 Thanks so much for your sweet words, friend!

      ~Abby =)

  3. Emily @ My Love for Words says:

    Lists are a must for me as well! I did the same last month getting ready for our summer party, and it was a huge help. I can’t wait to see more of what you’ve planned for your little one’s b-day! Have a great week 🙂

    1. abbylawson says:

      Ooh I want to hear more about this summer party! Are you planning on posting about it? I bet it was cute, cute, cute!! Hope you are having a great week too, my friend!

      ~Abby =)

      1. Emily @ My Love for Words says:

        You’re so sweet. Unfortunately, the party took place during my little hiatus from blogland so was a very bad blogger and didn’t take any pictures! Actually, I tried, but my camera died. Oh well… that’s a great excuse to throw another one!

        1. abbylawson says:

          Oh well! Another party it is, I guess! 😉

          ~Abby =)

  4. Krista @ the happy housie says:

    Awesome tool Abby! I love love love lists too… am going to pin this and share on Facebook tomorrow -it is such a great idea!! Thanks for sharing your talents once again:)

    1. abbylawson says:

      Thank you so much, friend! You are the sweetest!! Hope your week is going well!

      ~Abby =)

  5. I’m so printing these when I’m back home! I’m planning a minecraft party for my soon to he 8 year old. Then the geeky side of me has used excel in the past to organize a party 😉

    1. abbylawson says:

      Ooh I love Excel too, so if that makes me geeky, I’m totally okay with it! 😉 Have fun with the minecraft party! Sounds like a great theme!!

      ~Abby =)

  6. I loved it when you said you have lists for lists you still need to write up…my desk is full of that exact thing!!! I’m really trying to get some organizing projects done this summer, maybe organize my lists, it’s always on the top of at least one of my many lists. I too am always trying to girly up things, as a wife and mama to 5 sons! There’s lots of cool boy themed parties though, not only the girls get to have fun! I hope you and your family have a wonderful party day together.

    1. abbylawson says:

      5 sons?! Barbi, you are my hero! Most days I wonder how I can handle 2, lol! I love meeting a fellow list-maker–it’s almost therapeutic, right? 😉 Hope you have a wonderful week!

      ~Abby =)

  7. Bethany the ngnrdgrl says:

    Oh, I am definitely a list maker. Again, I make lists at work all the time. It is just nice to know you aren’t going to forget something (because it’s on your list) and nice to see stuff get crossed off. I am constantly trying to show my fiance how to do time blocking and list making… but he just doesn’t get it! haha!

    1. abbylawson says:

      List makers unite! Lol. I would forget everything if I didn’t write it down. Sometimes I forget it anyway, haha. Hope you’re having a great week, friend!

      ~Abby =)

  8. Ack! You have just posted what I have wanted to create for the last three years (but didn’t have time). Thanks for the free printable…I’ll definitely be needing it for my daughter’s birthday party in a couple weeks!

    1. abbylawson says:

      Yay! So glad I could help! Have fun planning your daughter’s party–I’m sure it will be beautiful!

      ~Abby =)

  9. Love it!!! I’m definitely going to use this when planning Collin’s Christening Party!

    1. abbylawson says:

      Thanks, friend! I’m sure his party will be lovely! Have a great weekend!

      ~Abby =)

  10. Victoria @ My Thoughts For Thought says:

    Your printable makes the planner & list maker in me so happy! I can’t wait to get some use out of them. My sons birthday party is the 17th and I have been planning it for a while now and I could put all my list in one spot!

    1. abbylawson says:

      Yay! I’m so glad it was helpful! Happy planning!

      ~Abby =)

  11. Aimee - It's Overflowing says:

    This is so great Abby!!! I love it!! Thanks for sharing! XO, Aimee

    1. abbylawson says:

      Thank you, Aimee! And thanks for hosting such a great party each week!

      ~Abby =)

    1. abbylawson says:

      Thanks so much for popping over from Party Palooza, Jen! I’m always happy to find a fellow list-maker. 🙂 It’s therapeutic, right?! Hope you’re having a wonderful weekend!

      ~Abby =)

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    1. Thank you! I have tried signing up for that, but it keeps telling me I’m signed up but I haven’t recieved any emails about how to make some of these. Please, help. Cheers!

      1. justagirlabby says:

        I just emailed you! 🙂

        ~Abby =)

  13. Good one.. Very helpful. Thank you 🙂

    1. justagirlabby says:

      Thank you, Joyce! Happy party planning! 😀

      ~Abby =)

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  15. This is this most awesome blogspot that I’ve seen so far. You have given me inspiration to possibly start my own blog; soon I will finally be retired, and must find something to do with my life. But first, I’m going to get organized with some of you great printables. Thanks so much for sharing.

    Many blessings.

    1. justagirlabby says:

      Wow! Thank you, Ingrid! Your sweet comment totally made my day! If you end up starting your own blog, let me know– I’d love to check it out! Have a great day!

      ~Abby =)

  16. Lists are life savers! This is great, thank you so much! It will be much easier to have everything listed in one place, rather than scattered around everywhere. This will make planning parties much less stress free, thanks again!

  17. I love all these list makers who comment. Makes me feel part of a special group. I love the two color options. One thing I do for party planning is as soon as I start the planning I get a box and start placing things in it. This way items are not scattered in the pantry, hall closet, bedroom… So when it’s party time I have it all in one location.
    Thanks again for the awesome freebie. Keep them coming!!!

    1. justagirlabby says:

      Ooh great tip! Love that! So glad the printables are helpful, Jennifer! Have a wonderful weekend!

      ~Abby =)

  18. Kelda D. Harris-Harty says:

    Hello! You are a gem for sharing so many free printable documents; most people wouldn’t do that. I appreciate you for that.

    Have a good weekend!

    1. justagirlabby says:

      So glad the printables are helpful, Kelda! Enjoy your week!

      ~Abby =)

      1. You are welcome and thank you, you have a good week too!

  19. Thank you for the printables. Your timing is perfect for the packing list. Keep them coming. Can you, please show your followers how you make some of these, please? Thank you!

    1. justagirlabby says:

      Thank you, Kim! When people sign up for my newsletter (the little box in my header), I send a PDF on how to make your own organizational printables like this one! Hope this helps!

      ~Abby =)

  20. 😀 I hate lists, I only just started with them recently, after my DH kicked my but to get more organised, so far it is working and helping with organizing things but it hurts my brain to breaking things up and write everything down!! nice cute looking printables are so motivating for me, sometimes they are the only thing that keeps me on the track to getting more organised and subsequently less panicky 🙂 thanks!

  21. Ellen from Ask Away Blog says:

    What a great idea for printables!! These will definitely come in handy!

    1. justagirlabby says:

      Thank you, friend! <3

      ~Abby =)

  22. Nancy @ Artsy Chicks Rule says:

    This is so great Abby!! Thanks so much for sharing. 🙂 xoxo

    1. justagirlabby says:

      Aw, thanks so much, Nancy! Have a great week! <3

      ~Abby =)

  23. Jennifer Lifford says:

    Great idea Abby! Hoping to get at least a few summer parties in this summer!

    1. justagirlabby says:

      Thank you, sweet girl! Enjoy your Sunday! <3

      ~Abby =)

  24. Elda Ortiz says:

    Thank you so much for this printable! We are hosting a student exchange from Spain and next weekend we are planning a party for his arrival. This will sure help me sort out all I will need to purchase this weekend. Happy Thursday!

    1. justagirlabby says:

      Yay! So glad it will be helpful for your party, Elda! Enjoy! <3

      ~Abby =)

  25. Oh! I love this Abby! Such a great idea – thanks for sharing it!! And thanks for joining in on this hop, friend! Happy summer!

    1. justagirlabby says:

      Thank you, sweet girl! Enjoy your Sunday!! <3

      ~Abby =)

  26. Summer Adams says:

    OK seriously my friend… There’s nothing you haven’t thought of! I love that you keep us organized and these are absolutely adorable! Thank you for sharing with us! XOXO

    1. justagirlabby says:

      You are too sweet. Thank you, Summer! Enjoy your Sunday! <3

      ~Abby =)

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